A City Council Order to Expend is required for the City to expend all funds received from third parties. This process is coordinated by and through the Office of Intergovernmental Relations; however, the materials below must be submitted in electronic format with your Grant/Special Revenue Application Packet to Auditing/Grants Monitoring prior to submitting your application to the Grantor. Electronic format includes either on floppy disk or CD.
Grant/Special Revenue Application Review Process
The Sponsoring Department must draw up the following:
For the purpose of the City Council Order, it is best to request the full amount of the Grant/Special Revenue plus an additional 10%. For multiple year grants, it is advisable to request the amount for the entire term of the Grant/Special Revenue plus an additional 10% on all years. This elevated amount takes into consideration adjustments that are commonly made for inflation and the possibility that funding amounts are increased subsequent to the application and review process, and thereby eliminates the need to request additional approvals from the City Council at a later date.