Grant/Special Revenue Accounting

Financial accounting for Grant/Special Revenue Awards is an important task that must be carefully undertaken throughout the entire life of a Grant/Special Revenue, from its award to termination. This area presents the tasks around Grant/Special Revenue accounting from two Grant/Special Revenue Accounting perspectives: by transaction type or form.

**Please note that any form submitted with errors or without the proper documentation will be returned with a Transfer Rejection Notice.

By Transaction Type

Establishing a Project/Grant Budget

Increasing a Project/Grant Budget:

  • due to the award of additional funds from the Grantor
  • due to a Grant/Special Revenue not being fully established at time of award

Transferring Funds:

  • within a Grant/Special Revenue between accounts, programs, departments, or sub-class
  • between grants

Transferring Expenditures:

  • within a Grant/Special Revenue between accounts, programs, departments, or sub-class
  • between grants
  • between a Grant/Special Revenue and another fund

Decreasing a Project/Grant Budget:

  • due to an award amendment
  • due to Grant/Special Revenue Closing/expiration date reached (see forthcoming Grant/Special Revenue Close Out Area)


By Form

Project/Grant Request

Request for Transfer of Expenditure

Cash Receipt