Commonly Used Forms & Templates

Below is a list links to commonly used forms and templates with a brief description.

Key

GRA: Grant/Special Revenue Accounting
GRAR: Grant/Special Revenue Application & Review
GRE: Grant/Special Revnue Establishment
GSRA: Grant/Special Revenue Administration
SRR: Sub-Recipient Roles & Responsibilities



Form NameRelated Area(s)General Use

Cash Receipt FormGRAUsed in conjunction with the City of Boston Drawdown Request Form to indicate to the
Treasurer into which account funds should be placed once received from Grantor
Use: City Departments

City Council Order Draft TemplateGRAR
GRE
GRA
Completed in draft form as part of the Grant/Special Revenue Application Packet,
it is updated and sent to City Council if the Grant/Special Revenue is awarded. An approved Order is necessary to expend Grant/Special Revenue funds and must be updated if the funding increases above the approved amount
Use: City Departments

City of Boston Drawdown Request Form with InstructionsGSRAThis form is used for Federal drawdowns and facilitates the
reimbursement of funds from a Federal agency.
Use: City Departments

Employee Activity SheetsSRR
GSRA
To document the work done by employees whose payroll expenses are covered by a Grant/Special Revenue
Use: Sub-Recipients; City Departments

Financial Reimbursement WorkbookSRRThe Workbook automatically summarizes data in the correct format for reimbursement purposes and allows for the collection of detailed data required for audit purposes.
Use: City Departments; Sub-Recipients

Grant/Special Revenue Application AbstractGRARPart of the Grant/Special Revenue Application Packet which is sent to the Auditing Department as part of the City's internal application review process
Use: City Departments

Grant/Special Revenue Application Review Cover SheetGRARPart of the Grant/Special Revenue Application Packet which is sent to the Auditing Department as part of the City's internal Grant/Special Revenue application review process
Use: City Departments

Grant/Special Revenue Report Submission ScheduleGRAOne of the required documents to establish a Project/Grant Budget
Use: City Departments

Massachusetts Payment VoucherGSRAState agency
Use: City Departments

OMB Form 269GSRAOne of two forms submitted as a reporting requirement for Federal Grants. The Grantor will notify recipient if this form is required.
Use: City Departments

OMB Form 272GRAOne of two forms submitted as a reporting requirement for Federal Grants. The Grantor will notify recipient if this form is required.
Use: City Departments

Project Grant Request FormGRAUsed in the process to establish, increase or decrease Grant/Special Revenue budgets
Use: City Departments

Request for City Council Order to Accept and Expend TemplateGRAR
GRE
GRA
Completed in draft form as part of the Grant/Special Revenue Application Packet, it is updated and sent to City Council if the Grant/Special Revenue is awarded. An approved Order is necessary to expend Grant/Special Revenue funds and must be updated if the funding increases above the approved amount
Use: City Departments

Request for Transfer of Expenditure FormGRAUsed in the process to transfer expenditures between any combination of chartfield strings
Use: City Departments

Transfer Rejection NoticeGRAUsed to communicate problem with documents submitted by City Departments
Use: Auditing/Grants Monitoring



* You may complete the form on-line and print it immediately, but you may not save it for future edits or printing.