Commonly Used Forms & Templates
Below is a list links to commonly used forms and templates with a brief description.
Key
GRA: Grant/Special Revenue Accounting
GRAR: Grant/Special Revenue Application & Review
GRE: Grant/Special Revnue Establishment
GSRA: Grant/Special Revenue Administration
SRR: Sub-Recipient Roles & Responsibilities
| Form Name | Related Area(s) | General Use |
|---|---|---|
| Cash Receipt Form | GRA | Used in conjunction with the City of Boston Drawdown Request Form to indicate to the
Treasurer into which account funds should be placed once received from Grantor Use: City Departments |
| City Council Order Draft Template | GRAR
GRE GRA | Completed in draft form as part of the Grant/Special Revenue Application Packet,
it is updated and sent to City Council if the Grant/Special Revenue is awarded. An approved Order is necessary to expend Grant/Special Revenue funds and must be updated if the funding increases above the approved amount Use: City Departments |
| City of Boston Drawdown Request Form with Instructions | GSRA | This form is used for Federal drawdowns and facilitates the
reimbursement of funds from a Federal agency. Use: City Departments |
| Employee Activity Sheets | SRR
GSRA | To document the work done by employees whose payroll expenses are covered by a Grant/Special Revenue
Use: Sub-Recipients; City Departments |
| Financial Reimbursement Workbook | SRR | The Workbook automatically summarizes data in the correct format for reimbursement purposes and allows for the collection of detailed data required for audit purposes.
Use: City Departments; Sub-Recipients |
| Grant/Special Revenue Application Abstract | GRAR | Part of the Grant/Special Revenue Application Packet which is sent to the Auditing Department as part of the City's internal application review process
Use: City Departments |
| Grant/Special Revenue Application Review Cover Sheet | GRAR | Part of the Grant/Special Revenue Application Packet which is sent to the Auditing Department as part of the City's internal Grant/Special Revenue application review process
Use: City Departments |
| Grant/Special Revenue Report Submission Schedule | GRA | One of the required documents to establish a Project/Grant Budget
Use: City Departments |
| Massachusetts Payment Voucher | GSRA | State agency
Use: City Departments |
| OMB Form 269 | GSRA | One of two forms submitted as a reporting requirement for Federal Grants. The Grantor will notify recipient if this form is required.
Use: City Departments |
| OMB Form 272 | GRA | One of two forms submitted as a reporting requirement for Federal Grants. The Grantor will notify recipient if this form is required.
Use: City Departments |
| Project Grant Request Form | GRA | Used in the process to establish, increase or decrease Grant/Special Revenue budgets
Use: City Departments |
| Request for City Council Order to Accept and Expend Template | GRAR
GRE GRA | Completed in draft form as part of the Grant/Special Revenue Application Packet, it is updated and sent to City Council if the Grant/Special Revenue is awarded. An approved Order is necessary to expend Grant/Special Revenue funds and must be updated if the funding increases above the approved amount
Use: City Departments |
| Request for Transfer of Expenditure Form | GRA | Used in the process to transfer expenditures between any combination of chartfield strings
Use: City Departments |
| Transfer Rejection Notice | GRA | Used to communicate problem with documents submitted by City Departments
Use: Auditing/Grants Monitoring |
* You may complete the form on-line and print it immediately, but you may not save it for future edits or printing.
