The Expenditure Transfer Form is used to process a transfer of expenditures between Project/Grants and any other fund.

General Guidelines

This Form may be completed using the online Request for Transfer of Expenditure Form in Excel or on paper. The online format is preferred as many of the required calculations are done automatically. Regardless, the Form must be submitted in hard copy format and signed as appropriate. Field by field Instructions follow below.

All fields are required fields.

Adding machine tape showing calculations must be attached to all forms.

If any items are missing, Auditing will return the transfer with a Transfer Rejection Notice. The corrected transfer should be returned to Auditing within five business days.

Field by Field Instructions

Credit Transfer #: This number consists of seven digits, the first three of which are your organization code (i.e., the first three digits of your Department ID). The remaining four digits are a sequenced number established and maintained by each department for tracking purposes. No number may be used more than once.

Department Name: Enter your full Department Name

Date: Enter the date of the transaction.

Account Title: Enter the account description

Chartfields: Enter all chartfields

Debit (To): Enter the amount that is to be charged to the listed chartfield string.

Credit (From): Enter the amount that is to be reduced from the listed chartfield string.

Totals: These are calculated fields on the online form. When completing on paper, you must calculate the totals manually.

Explanation: Enter an explanation of why the transfer is required.

Be sure to sign and date the form.