City of Boston
Auditing Department

Auditing Department

Increasing a Project/Grant Budget

After a Project/Grant Budget has already been established, it may be necessary to increase that budget. This is done for various reasons:
  1. The award is amended by the Grantor
  2. The award was not established in its entirety
  3. Carry Forward of funds from one year to the next
In general, the process for increasing a Project/Grant Budget is similar to establishing a budget, and requires the following:
  1. A completed Project/Grant Request Form reflecting the current and new budget amounts. Project/Grant Request Form Instructions and a Project/Grant Request Form Example are provided for assistance in completing the form.
  2. A detailed budget broken down by distinct chartfield combinations (This should match the new amounts listed on the submitted Project/Grant Request Form (see '1' above)
You must supply additional information depending on the reason for the increase.
If the Award has been amended by the Grantor...If the Award was not established in its entirety...If you are carrying forward funds from one year to the next...
You must also supply:
  • A copy of the new Award Letter from the Grantor; and

  • An updated City Council Order if the amount of the original order will be exceeded
  • A copy of the Award Letter with original amounts; and

  • An updated City Council Order if the original amount of the original Order will be exceeded
  • Copy of Regulation from the Grantor allowing Carry Forwards, or,

  • Copy of Award Letter that states Carry Forwards are allowed

  • Note: A Packet that is incomplete or missing information will be returned with a Transfer Rejection Notice. Corrected Packets should be returned to Auditing within five business days.

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