City of Boston
Auditing Department
Establishing a Project/Grant Budget
Note: In order to establish a Project/Grant Budget, it is necessary to understand the larger context of the process, which should be reviewed in the Grant Establishment area of this website.

To establish a Project/Grant Budget, it is necessary to submit a "Grant Budget Establishment Packet", which includes all necessary forms and documentation for its establishment in BAIS FN. The packet consists of the following items:
  1. A completed Project/Grant Request Form reflecting the current and new budget amounts. Project/Grant Request Form Instructions and a Project/Grant Request Form Example are provided for assistance in completing the form.

  2. Copy of document(s) sent to Grantor acknowledging and accepting award

  3. Copy of Grant Application which should include a detailed budget broken down by distinct chartfield combinations (This should match the amounts listed on the submitted Project/Grant Request Form (see '1' above)

  4. Copy of Grant Application Instructions/Guidelines

  5. Certified City Council Order (example)

  6. Grant Report Submission Schedule, outlining dates for submission of any reports required by grantor

  7. For Housing and Urban Development (HUD) grants:
    1. Letter of Credit: A line of credit to a grant recipient given at time of approval of application.
    2. Notice of Fund Accountability: A notice published in the Federal Register to announce competitive funding programs.
    3. Finding of exempt status: A document presenting the determination that a proposed project is exempt from or categorically excluded from environmental review pursuant to 24 CFR 53.34 or 24 CFR 53.35, respectively.
Note: A Packet that is incomplete or missing information will be returned with a Transfer Rejection Notice. Corrected Packets should be returned to Auditing within five business days.

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